Media Ops · For production companies
Your editors use Frame.
Your clients use Drive.
Someone retypes everything in between.
I map that pipeline and automate it — so delivery stops scaling with headcount. Built for podcast and video production companies, not for “businesses” in general.
Free · 30 minutes · No deck, no pitch
What you walk away with.
Whether it’s the teardown or the retainer, the output is the same shape: a system that runs, and the documentation to run it without me.
- 01A map of every handoff in your delivery pipeline — where files stall, who retypes what, which step breaks when someone is on vacation.
- 02The single highest-cost manual process, automated and running in production. Not a demo.
- 03Your tools connected: Frame.io, Drive, Dropbox, Notion, Airtable, your client portal, your PM tool.
- 04A ranked roadmap of the next five automations, scored by hours saved per month.
You don’t have a tools problem.
You have a handoff problem. Every tool works fine on its own — the cost is in the gaps between them, and it shows up as payroll.
Some editors use Frame. Some don’t.
Half your team reviews in Frame.io, half in Drive links, and one client insists on WeTransfer. Every project starts with a conversation about where the files live.
You have a client portal. Nobody uses it.
You pay for a portal, but approvals still happen over email threads and Slack DMs. The portal is a receipt, not a workflow.
Your producer is a human API.
Someone on payroll spends their day copying names, dates and links between five tools. It works — until you add three more clients.
Delivery scales with headcount.
Twice the shows means twice the coordination. Margin per episode drops as you grow, which is the opposite of how this should work.
Companies already running on this.
Real companies, real engagements.
Exposure Digital Marketing
Frame.io V4 migration
On retainer since January 2026.
Short Form Media
Content operations
On retainer six consecutive months.
Boho Med Spa
Content engine
Same delivery problem outside media production.
Three ways in.
Most companies start with the teardown. If you already know what’s broken, skip to the retainer.
Pipeline Teardown
$1,500one-time
90 minutes + written report
We walk through one full delivery cycle — intake to final asset. I map every handoff, quantify the hours lost, and hand you a ranked automation roadmap. Yours to keep, whether or not we work together.
- →Live 90-minute working session
- →Written pipeline map + hour-cost per step
- →Ranked roadmap of the top 5 automations
- →Credited in full if you start a retainer within 30 days
Ops Retainer
$2,500/month
3-month minimum, then monthly
I become the automation layer of your production company. Every month we ship: new flows built, broken ones fixed, tools connected. Your team stops being the integration between apps.
- →Two 45-minute build sessions per month
- →Unlimited async requests between sessions
- →Every automation documented and owned by you
- →Something live in month one, or month two is free
Embedded Ops
$5,000/month
3-month minimum, price locked 12 months
For companies past $2M where operations is the constraint on growth. I sit inside your team — Slack, standups, roadmap — and rebuild the delivery system end to end.
- →Weekly working sessions with your ops lead
- →Direct Slack access, same-day response
- →Full delivery-system rebuild, not point fixes
- →Your team trained to run and edit everything
All prices in USD. Retainers invoice monthly, cancel anytime after the 3-month minimum.
Why not the alternatives.
A generic automation agency
The catchThey know Zapier. They don’t know why your colorist needs a separate review link, or what happens when a client rejects a cut at 11pm.
HereI only work with production companies. Your edge cases are the ones I already solved twice.
Hiring an ops manager
The catch$70K+/year to coordinate the tools manually. You bought a faster human API, not a system.
HereThe automations don’t quit, don’t take vacation, and cost less than a third of that.
Your producer figuring it out
The catchThey already have a job. The automation project lives in a Notion doc nobody has opened since March.
HereShipping the automation is my only job. It gets done on a schedule.
This won’t work for you if…
Saying this up front saves us both a call.
- ✕You want someone to edit or produce the content. I build the system around production, not the creative work.
- ✕You have fewer than three active clients. There isn’t enough repetition yet to justify automating it.
- ✕You want a one-time project and no involvement. The retainer works because we iterate monthly.
- ✕You need someone on payroll under your name. I work as an outside partner, not a hire.
Gabriel Neuman.
I build the operations layer for media companies — the automations that connect Frame.io to Drive to your client portal, so your team stops being the integration. Currently on retainer with production companies in the US and LATAM.
I don’t sell licenses and I don’t sell decks. Every engagement ends with systems running in your accounts, documented, owned by you.
Common questions.
Before you commit.
What exactly does a Media Ops retainer include?
Two 45-minute build sessions a month where we work on your systems live, plus unlimited async requests between them. Every month we ship something: a new automation, a fixed integration, a connected tool. You own all of it — the accounts, the code, the documentation.
Which tools do you work with?
Frame.io, Google Drive, Dropbox, Notion, Airtable, Slack, ClickUp, Asana, Monday, and most client portals. If your stack has an API or a webhook, it connects. If it doesn’t, I’ll tell you on the call instead of selling you a workaround.
How is this different from hiring an automation agency?
Focus. An agency takes any client with a Zapier problem. I work with production companies, so I already know what a delivery pipeline looks like, where approvals break, and why your review process has three exceptions. You don’t pay for my learning curve.
What happens if we stop the retainer?
Everything keeps running. The automations live in your accounts, documented, with your team trained to edit them. No black box, no hostage situation. Clients who leave usually come back for the next phase, not because they had to.
Do you work with companies outside the US?
Yes. The work is remote and async-friendly. Current clients are in the US and LATAM. Sessions run in English or Spanish, whichever your team prefers.
Why start with the teardown instead of the retainer?
Because you shouldn’t commit to three months before seeing how I work. The teardown is 90 minutes and a written report you keep either way. If you start a retainer within 30 days, it’s credited in full.
Stop paying people to move files.
Thirty minutes. Walk me through how one project moves from intake to delivery, and I’ll tell you which step to automate first — on the call, whether or not you hire me.
Book a discovery call →Free · 30 minutes · No deck, no pitch